Video conferences allow remote board participants to see each other even on different types of devices. Nonprofits www.board-room.blog/board-members-interacting-with-staff-rules-and-instruments/ are able to choose from a wide range of free or low-cost video conferencing platforms for their meetings, such as Zoom, GoToMeeting, WebEx and Google Meet. Nonprofits also have the option of using board management software that has an interface for meetings that allows remote participation.
The ability to observe the expressions of participants can encourage more participatory and interactive meetings. To ensure that everyone is heard, the chair should invite board members who haven’t spoken and limit the number of people speaking at a time. This helps ensure that the discussion doesn’t get focused on a single person and helps ensure a balanced decision-making process. To reduce background noise, have attendees turn off their phones and press the mute function when they’re not talking.
Some directors might not be familiar with the virtual meeting experience and may be hesitant to speak out. This reduces their involvement and effectiveness. This can be addressed by providing a user-friendly meeting interface, allowing an orientation session to help participants with the software and encouraging them to practice prior to the actual meeting. The board can also establish a strict agenda with deadlines for each item. This will ensure that the meeting goes smoothly and that the intended outcome is accomplished. Board directors can highlight digital documents and make notes to enhance their participation and speed up the meeting. They can share notes with the members to improve collaboration and the quality of their meeting minutes.
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