Boards of directors need to communicate effectively to set goals for the company and to help it achieve them. Their communication can reveal sensitive information, including financial data that could be disastrous in the wrong hands.
Secure board communications are crucial particularly in light of the changing nature of business. To do that boards must implement secure collaboration tools such as board portals and real-time messaging platforms. It is vital that boards evaluate and monitor their governance performance, which includes their approach to secure communications.
For example a board portal that facilitates seamless transitions between informal and formal channels of communication — such as group chats, emails and texting is essential for secure board communications. This type of software can offer a secure and private method to collaborate on documents. It also allows for rapid file sharing and instant discussions. It should include features that give you granular control over access and deletion as well as security protocols such encryption and backup.
A robust board portal is vital, but so are reliable instant messaging apps and meeting scheduling software. They should be easy to use and operate similarly to popular phone, texting and email applications. Additionally, they should include additional security features, such as the ability to delete messages, preset contacts, and automatically send read notifications and an “view-only” attachment option that prevents downloads, exports, screen captures and forwarding. To ensure that data is not lost the devices should be backup in multiple locations, including remote ones.
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